Kaplan International Careers Portal Privacy Policy

Last Revised: November 2013

The Career portal at careers.kaplaninternational.com ("Kaplan International Site" or "Site") for Kaplan International Colleges U.K. Limited and Aspect Education Limited and their subsidiaries (collectively, "Kaplan International") allows you to explore career opportunities with Kaplan International. We developed the Career Portal Privacy Policy ("Privacy Policy") to inform you of how Kaplan will use the information you submit through the Kaplan International Site or to Kaplan in any other way as part of a job application or job search process ("Application Information"). Your use of other Kaplan services is governed by any applicable terms and our general Privacy Policy included below.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is Aspect Education Limited of 2 nd Floor, Warwick Building, Kensington Village, Avonmore Road, London W14 8HQ.

Please read this Privacy Policy carefully, because by visiting or using this Site, you agree to be legally bound by and comply with its terms. If you do not agree to comply with this Privacy Policy, you are not authorized to use the Kaplan International Site. This Privacy Policy applies to the Kaplan International Site only, and not to the Web sites of any other company, including other Kaplan companies.

We may revise this Privacy Policy from time to time, so please check this Web page each time you visit the Kaplan Site. If you continue to use the Kaplan International Site after we post the change, this means you have agreed to the new terms.

Kaplan International is owned by Kaplan Inc., which is headquartered in the United States. Application Information you submit to Kaplan International may be transferred to Kaplan Inc., in the United States, as well as the jurisdiction where the contact for the position is located. Application Information may be shared with our affiliates, subsidiaries or joint ventures in other jurisdictions for employment consideration purposes. This Privacy Policy is governed by the laws of England and Wales.

For individuals located in the European Union, by submitting your Application Information you are agreeing to the transfer of that information outside the European Economic Area ("EEA") to countries where privacy standards may differ. Kaplan adheres to the US Safe Harbor privacy principles with respect to Human Resource Information collected by entities located in the EEA and transferred to Kaplan in the United States. For more information about the Safe Harbor framework or our registration, see the U.S. Department of Commerce website at http://www.export.gov/safeharbor.

What types of information does this Privacy Policy cover?

This Privacy Policy covers any Application Information you submit to Kaplan such as:

  • Name, address, email address, telephone number, or other contact information;
  • Resume or CV, cover letter, previous work experience, education, transcripts, or other information you provide for our consideration;
  • Type of employment sought, desired salary, willingness to relocate, or other job preferences;
  • How you heard about the position;
  • Sensitive information (race/ethnic origin) if you choose to submit it as part of the applications process, and
  • Names and contact information for referrals

How will Application Information be used?

The Application Information you submit is used for the following purposes:

  • To assess your skills, qualifications and interests against our career opportunities;
  • To verify your information and conduct reference checks;
  • To conduct background checks if you are offered a job (where applicable or appropriate);
  • To communicate with you and inform you of career opportunities;
  • To create and submit reports as required by law or regulation;
  • To improve our recruitment process; and
  • Legal defence as necessary

If you accept employment with Kaplan International, the information collected will become part of your employment record and will be used for employment purposes.

Your Choices

You can choose what types of Application Information, if any, to submit. Submitting your Application Information is voluntary. However, if you choose not to submit your Application Information, our ability to consider you as a candidate may be limited. We will ask for your consent before we obtain additional information from third party agencies, and will, where required by law, notify you of the information received from those third parties.

Who may access your data?

Kaplan employees, affiliated companies or entities acting on behalf of Kaplan International process Application Information for the purposes listed above. Kaplan International takes appropriate technical, organizational, and legal steps to protect Application Information. Affiliate companies or entities acting on behalf of Kaplan International with whom we share your Application Information will be bound by terms of confidentiality and this Policy.

Does Kaplan keep your data?

Application Information is retained in accordance with local law. We may also retain Application Information to consider you for other jobs for which you may be qualified.

Contacting Us

Application Information is retained in accordance with local law. We may also retain Application Information to consider you for other jobs for which you may be qualified.

Access to Information

The Act gives you the right to access information held about you. If you wish to access information held about you, you must submit a request to careers@kaplaninternational.com. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.


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Collection and Use of Personal Data

We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. The information you provide is used to fulfil you specific request. We do not knowingly collect information from children under the age of 13.

How We Use Your Information

We may use your personal data in the following ways:

  1. For the purpose for which you specifically provided the personal data, for example to respond to a specific inquiry.
  2. To notify you about future career opportunities.
  3. To enhance existing features.
  4. We may combine the information that we collect from you on the Site with information that we collect from third parties